Although staff recommended city council members approve a $32,650 contract with Ameristar Roofing to replace the roof at the Hillsdale Water Treatment Plant, council member Chris Morrow requested the item be removed from the consent agenda for discussion.
Staff solicited quotes from three contractors to replace the roof, which received hail damage in May. Only Ameristar Roofing responded to the request.
The city’s insurance policy will cover all but $10,000 for the replacement, but Morrow said he’d like to see staff follow the city purchasing policy and get three bids.
“Typically our policy is we’ll go out for sealed bids,” Public Works Director David Greene said. “Unfortunately, we can’t force them to give us bids.”
Morrow said there are 119 roofing contractors in the Kansas City metro area, according to Internet searches, and he would like staff to call more than three of them.
Four of five council members agreed — council member Dennis Pugh opposed getting more bids.
The roofing contract was one of three items scheduled for the consent agenda, which is typically comprised of items considered routine and approved with one motion. However, all three items on the agenda were discussed during a July 5 council meeting.
Council member Larry Fotovich requested that the minutes from the last meeting be amended to include his request that the council vote on a pit bull ban, and he also asked that the city’s expenditures be pulled from the consent agenda for discussion.
He said he hoped other council members are reading the itemized lists of expenditures they receive before council meetings. Specifically, he had questions about seven expenditures on the list, including the recurring rental of a power washer for a total of $800. He said the city likely could’ve purchased three power washers at that expense.
“It seems excessive,” he said.
Fotovich was the sole council member to vote against approving the expenditures.
In other business, council members:
• authorized the city administrator to sign an amendment to a $66,239 engineering services agreement with TranSystems, an inspector for the Moonlight and Main Project. According to the contract, the firm anticipates inspection costs will be lower than the approved contract value, but staff recommended council members approve an amount not to exceed $66,239 to keep the project running should costs exceed expectations. Fotovich opposed the item.
• canceled an agreement with the Kansas Secretary of Transportation for funds for the Center and Main Street Intersection Project. The city was approved for two sources of funding through the Kansas Department of Transportation for the upcoming project — federal and state funds. Council members agreed to utilize state funding, which provides more dollars toward the project, and cancel the agreement for federal funds.
• authorized a contract between the city and Burns and McDonnell for engineering services for upgrades to the Kill Creek Treatment Plant. The city received several bids for the project and interviewed three firms. Greene told council members that Burns and McDonnell’s solutions to treatment plant upgrades were more innovative, thorough, and cost-effective and differed from the city’s preliminary plans for the project. Morrow asked to receive a second set of bids utilizing the more cost-effective ideas Burns and McDonnell have for the project. He was the sole vote against the $34,500 agreement for contract services.
Council to seek additional bids for roof work at treatment plant